Privacy Policy

At Yarra River Dragons (YRD), we respect the privacy of our users and are committed to protecting it through our compliance with this policy.

This policy describes the types of information we may collect from you or that you may provide when you visit the website (our “Website”) and our practices for collecting, using, maintaining, protecting and disclosing that information.

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our Website.


We may use the data we collect from you for analytical purposes to improve our services. This may include using data to analyze trends, understand user behaviour, and monitor the effectiveness of our marketing campaigns. We may use third-party analytics tools and share aggregated or de-identified data with third parties for research or analytics purposes. By using our services, you consent to the collection and use of your data for these purposes. If you do not want your data to be used for these purposes, you can opt out by contacting us.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

We collect several types of information from and about users of our Website, including information:

  • By which you may be personally identified, such as name, postal address, e-mail address, telephone number or any other identifier by which you may be contacted online or offline (“personal information”);
  • About your internet connection, the equipment you use to access our Website and usage details.

Additional information

How we protect your data

We are committed to protecting the personal information of our members and participants. We have implemented the following measures to safeguard the security of your data:

  1. Implement strong passwords: We encourage our employees to use strong, unique passwords and have implemented a password management tool to store and manage passwords securely.
  2. Encrypt data: We encrypt sensitive data at rest and in transit to protect it from unauthorized access.
  3. Use secure servers: We store data on servers that are protected by firewalls and have up-to-date security software.
  4. Train employees: We provide regular training to our employees on data protection best practices, such as how to identify phishing attacks and how to handle sensitive data.
  5. Limit access to sensitive data: We only provide access to sensitive data to employees who need it to perform their job duties. We have implemented role-based access controls to limit access to specific data sets.
  6. Regularly update software: We keep all software, including operating systems and security software, up to date with the latest patches and updates.
  7. Implement a data backup plan: We regularly back up data to ensure that it can be recovered in the event of a disaster or data loss.
  8. Conduct regular security audits: We regularly assess our data protection practices and identify areas for improvement.
  9. Use strong contracts and agreements: When working with third parties, we ensure that contracts and agreements include robust data protection provisions to safeguard the security of data.

What data breach procedures we have in place

In the event of a data breach, we will follow the following procedures:

  1. Identify the scope of the breach: We will conduct a forensic investigation to determine the extent of the breach and the specific data that has been accessed or stolen.
  2. Notify relevant parties: If required by law, we will notify affected individuals and regulatory bodies in a timely manner.
  3. Contain the breach: We will take steps to contain the breach and prevent further unauthorized access to sensitive data. This may involve disconnecting affected systems, changing passwords, or taking other technical measures.
  4. Assess the impact of the breach: We will assess the potential impact of the breach on affected individuals and our organization. This may involve conducting a risk assessment to determine the likelihood of harm to individuals and our reputation.
  5. Implement remediation measures: Based on the assessment of the impact of the breach, we will implement remediation measures to address the breach and prevent similar incidents from occurring in the future. This may include implementing additional security measures, enhancing employee training, or updating policies and procedures.
  6. Communicate with affected parties: We will keep affected individuals informed about the breach and the steps we are taking to address it. This may involve providing affected individuals with information about the nature of the breach and the steps they can take to protect themselves.
  7. Review and improve processes: After the breach has been addressed, we will review our processes and identify any areas for improvement to prevent similar incidents from occurring in the future. This may involve conducting a review of security measures, employee training, and policies and procedures.